Why does the “weekly review” trip up even the most dedicated productivity enthusiasts? You capture tasks, you plan projects, you get things done, yet somehow this one step always slips through the cracks.

The truth is, without a consistent review, your system quietly breaks down, leaving you reactive instead of intentional.

In this encore episode, you’ll learn why the weekly review feels so hard, the real cost of skipping it, and how one simple shift can make it stick for good. Discover how choosing the right day and time transforms the review from a dreaded chore into your most powerful productivity ritual, and why mastering it might be the biggest game-changer for your focus, follow-through, and peace of mind.

This episode is brought to you by 25X Productivity Coaching – double your personal productivity, be happier at work, and have an extra 5 hours a week of free time.

Discover how small, consistent changes can lead to significant improvements in your productivity, efficiency, and free time. In this episode, Thanh and Brooks share 20 practical examples of “one tweak a week” strategies, covering everything from adopting new tools and optimizing habits to leveraging AI prompts. Learn how simple shifts can eliminate friction and compound into massive gains, helping you get more done without sacrificing what matters most.

Go to Zocdoc.com/TPS and download the Zocdoc app to sign-up for FREE and book a top-rated doctor. #sponsored

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Ever set a goal, feel unstoppable at first, and then watch your progress fizzle out? You start strong, you’re doing all the right things, and then one small setback snowballs into weeks (or months) off track. It’s frustrating, and it’s the silent killer of so many great intentions.

The truth is, most people don’t lose momentum because they’re lazy or undisciplined. They lose it because they skipped one critical step when setting their goal.

In this encore episode, you’ll learn the simple, proven method to reignite your drive and keep it burning, even when challenges hit. If you’ve been struggling to regain focus, this is the practical, no-fluff fix you need to finish what you start.

This episode is brought to you by 25X Productivity Coaching – double your personal productivity, be happier at work, and have an extra 5 hours a week of free time.

Discover how AI is revolutionizing Personal Knowledge Management (PKM). Join Thanh and Brooks as they discuss their evolving PKM systems, exploring new AI-first tools, the future of Evernote, and the impressive AI capabilities within Obsidian. Learn when to embrace new AI tools and when to stick with proven systems for maximum productivity.

Sign up for a $1/month trial period at shopify.com/tps.

Visit Indeed.com/tps to start hiring now.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Start your day with momentum using the “10 Before 10” tactic. In this Wisdom Wednesday episode, you’ll learn how doing 10 minutes of small wins before 10 AM can create mental clarity, build confidence, and give you a head start on the rest of the day.

This episode is brought to you by 25X Productivity Coaching – double your personal productivity, be happier at work, and have an extra 5 hours a week of free time.

Feeling overwhelmed by multiple roles and responsibilities? This episode dives into practical weekly planning strategies designed for busy professionals and entrepreneurs. Discover how to simplify your approach, prioritize ruthlessly, and optimize your energy to get important things done without sacrificing your well-being. Learn to leverage constraints and focus on fundamentals for massive productivity gains.

Masterclass.com/TPS for an additional 15% off any annual membership.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Got a great idea or reminder in your head? Don’t lose it. In this Wisdom Wednesday episode, you’ll learn a simple voice-first workflow that captures your thoughts instantly and turns them into tasks without needing to sit down at your desk.



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Links:



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Otter




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Ever wonder what a productivity pro and a tech workflow wizard actually carry every day? Thanh Pham and Brooks Duncan unzip their bags, empty their pockets, and compare the tools that keep them moving. Listen for lightning-round reveals, real-world stories and a friendly roast of each other’s gear choices.

Life insurance is never cheaper than it is today. Get the right life insurance for YOU, for LESS, and save more than fifty percent at selectquote.com/tps.

AI Workshop Live –  save hours a week, make better decisions, and finally get AI working for you.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Sleep doesn’t start when you hit the pillow…it starts hours before. In this Wisdom Wednesday episode, Thanh shares a simple sleep formula (10-3-2-1-0) that helps you wind down, fall asleep faster, and wake up with more energy.

This episode is brought to you by AI Workshop Live –  save hours a week, make better decisions, and finally get AI working for you.

We live in a world of distractions, meetings, and constant pings but deep work is still possible. In this episode, we’ll show you how to protect time for deep, focused work even if your calendar feels full and your brain feels scattered.

You’ll learn small changes that lead to massive clarity and productivity.

ProlonLife.com/TPS: Get 15% off sitewide plus a $40 Bonus gift when you subscribe to their 5-Day Nutrition Program.

AI Workshop Live –  save hours a week, make better decisions, and finally get AI working for you.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Back-to-back meetings and nonstop tasks leave no room to think. In this Wisdom Wednesday episode, you’ll learn how to create a simple buffer day that protects your focus, recharges your energy, and helps you make smarter decisions.

This episode is brought to you by AI Workshop Live –  save hours a week, make better decisions, and finally get AI working for you.

Typing is slow. Voice is fast. In this episode, we’ll show you how to use your voice as a modern productivity tool—from note-taking to delegation. You’ll learn how to build the habit, where AI fits in, and how to overcome the awkwardness.

Sign up for a $1/month trial period at shopify.com/tps.

Visit Indeed.com/tps to start hiring now.

Go to Zocdoc.com/TPS and download the Zocdoc app to sign-up for FREE and book a top-rated doctor. #sponsored

AI Workshop Live –  save hours a week, make better decisions, and finally get AI working for you.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Feeling overwhelmed by all the little tasks piling up? In this episode, discover a simple rule that clears your mental clutter fast. The Two-Minute Rule will help you take control of your to-do list and create momentum, and we’ll give you some tips to make this habit sticky.



This episode is brought to you by AI Workshop Live –  save hours a week, make better decisions, and finally get AI working for you.















Links:



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AI Workshop Live



25X Productivity Coaching




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What does it take to lead some of the world’s largest companies and still stay grounded?

In this episode, former Siemens and Alcoa CEO Klaus Kleinfeld joins Thanh to talk about thriving in high-stakes environments without burning out. Drawing from his new book, Leading to Thrive: Mastering Strategies for Sustainable Success in Business and Life, Klaus shares how high-performance habits, reflection, and energy management can unlock next-level performance.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Ever had your perfectly planned day derailed by an unexpected fire drill? It could be a marathon meeting, a budget freeze, or coming back from vacation more exhausted than when you left? You’re not alone. Even the most organized among us can be blindsided by productivity pitfalls that drain our time and energy. But the truth is, many of these disruptions aren’t as unpredictable as they seem. With a little foresight, you can spot the warning signs and build in safeguards that keep your plans on track.

In this encore episode, we’ll show you how to recognize patterns that trip you up again and again, and what to do about them.

This episode is brought to you by 25X Productivity Coaching – double your personal productivity, be happier at work, and have an extra 5 hours a week of free time.

Most people are obsessed with doing more, faster. But what if your next big breakthrough depends on doing less or even nothing at all? In this episode, we explore the concept of “anti-productivity”: the intentional act of slowing down to think, rest and create space. You’ll learn why doing nothing isn’t laziness, but a skill, and how to use it to spark clarity, creativity, and strategic insight. This might be the most productive episode we’ve ever recorded. Ironically, by focusing on doing nothing.

Get 40% off a Calm Premium subscription at Calm.com/TPS.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

The world’s best mentors live on your bookshelf. A steady reading habit fuels creativity, decision-making, and career leverage. Tune in to learn how to carve out reading time, choose books that stick, and transform pages into practice—even if you feel “too busy” to open a cover.



Thanks SelectQuote.  SelectQuote.com/TPS.















Links:



Become a member of TPS+ and get ad-free episodes a week before anyone else with other great bonuses like the famous "One Tweak A Week" shirt.




SelectQuote



25X Productivity Coaching




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How do some people stay effortlessly organized and productive, without constantly chasing the latest trends? The secret often lies in simple, overlooked tools that quietly do the heavy lifting. These everyday essentials make a big impact without making a big deal.

In this episode, we share the digital and physical tools we rely on every day. They’re so integrated into our routines that we almost forget they’re there, and they might just become your new favorites.

Thanks SelectQuote. SelectQuote.com/TPS.

Get 40% off a Calm Premium subscription at Calm.com/TPS.

ProlonLife.com/TPS: Get 15% off sitewide plus a $40 Bonus gift when you subscribe to their 5-Day Nutrition Program.

You can find links to everything that we share in the show notes at theproductivityshow.com/.

Stop gambling with your most important work. In this episode, you’ll learn a simple, proactive system to schedule focused “deep work” blocks before distractions pile up. Discover how to pick the right time, lock it in, and defend it—so progress on big goals becomes inevitable instead of accidental.



Go to Zocdoc.com/TPS and download the Zocdoc app to sign-up for FREE and book a top-rated doctor.















Links:



Become a member of TPS+ and get ad-free episodes a week before anyone else with other great bonuses like the famous "One Tweak A Week" shirt.




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25X Productivity Coaching




If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!

Some people make staying organized look effortless, but behind the scenes, it comes down to specific habits anyone can build. In this episode, we reveal the everyday systems, mindsets, and routines that highly organized people use to stay on top of their work and life without the overwhelm.



You’ll walk away with simple strategies you can start using immediately, and this episode will help you create lasting habits that make organization second nature.



Visit Indeed.com/tps to start hiring now.



Sign up for a $1/month trial period at shopify.com/tps.



You can find links to everything that we share in the show notes at theproductivityshow.com/.















Cheat Sheet:



Become a member of TPS+ and get ad-free episodes a week before anyone else with other great bonuses like the famous "One Tweak A Week" shirt.




📚 Top 3 Productivity Resources [02:01]



🧠 Are organized people born that way, or is it something you can learn? [04:15]



🔄 “Clear to Neutral”: the simple habit that resets your space (and your brain) [07:10]



💭 The hidden beliefs that shape how organized you really are [12:11]



✅ Why B+ consistency beats A+ perfection every time [14:18]



🛠️ Practical skills you can build to stay effortlessly organized [23:01]



🧩 The secret to designing a life that makes staying organized automatic [32:02]




Links:




Indeed



Shopify



25X Productivity Coaching



Atomic Habits



Atomic Habits: 4 Laws for Changing Your Identity & Living the Life You Want w/ James Clear (TPS217)



Same as Ever: A Guide to What Never Changes by Morgan Housel



Zulay Kitchen Stainless Steel Pineapple Corer & Slicer



Productivity Academy



The Productivity Show on Youtube



The Productivity Show Youtube Clips



Become a member of TPS+



Take the Productivity Quiz




If you enjoyed this episode, follow the podcast on Apple Podcasts, Spotify, Stitcher, Overcast, Pocket Casts or your favorite podcast player. It’s easy, you’ll get new episodes automatically, and it also helps the show. You can also leave a review!