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In this fourth episode of the Research Management Shorts Series, I continue my conversation with with Stephanie Hafensteller, EU Research Coordinator at FIR an der RWTH Aachen, to dive into capacity building and training in EU research management. Stephanie shares how FIR’s model, where PhD candidates leave after four-and-a-half years, has sparked the need to preserve and structure institutional knowledge around EU funding. Instead of relying on person-based, peer-to-peer learning, the institute is building modular training approaches that include video guides, best practice repositories, peer coaching, and one-to-one support - ensuring continuity and growing strategic capacity within the institute.

We also discuss the value of investing in both researchers and administrative staff. Stephanie makes a strong case for continuous learning as an organisational strategy - arguing that EU funding requires more than ad-hoc solutions. From internal toolkits and knowledge management platforms to partnerships with training providers like the national contact points, the institute now offers tailored training options to match different learning styles. Finally, Stephanie outlines how fostering entrepreneurial skills supports spin-outs and start-ups, making the institute a launchpad for both excellent research and real-world innovation.

Time codes:

00:02:09 Introduction

00:07:32 Training modules

00:21:50 Investing in training

00:28:58 Entrepreneurial skills