The Mind Your Time Podcast | Business Systems for Service Providers

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The Mind Your Time Podcast | Business Systems for Service Providers

Shannon Baker | Business Operations Strategist

229 episodes

1 week ago

Are your tools actually helping you run your business or are they just giving you more to manage? If your day-to-day operations still feel messy behind the scenes, even with all the apps and automations, this episode is for you. I’m breaking down how to organize your operations without overwhelm so your business finally works for you again. You’ll learn how to simplify your business systems, choose tools that truly fit the way you work, and create structure that brings calm instead of chaos. ...

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Entrepreneurship

All content for The Mind Your Time Podcast | Business Systems for Service Providers is the property of Shannon Baker | Business Operations Strategist and is served directly from their servers with no modification, redirects, or rehosting. The podcast is not affiliated with or endorsed by Podjoint in any way.

Are your tools actually helping you run your business or are they just giving you more to manage? If your day-to-day operations still feel messy behind the scenes, even with all the apps and automations, this episode is for you. I’m breaking down how to organize your operations without overwhelm so your business finally works for you again. You’ll learn how to simplify your business systems, choose tools that truly fit the way you work, and create structure that brings calm instead of chaos. ...

Show more...

Entrepreneurship

Episodes (20/229)

The Mind Your Time Podcast | Business Systems for Service Providers

Stop Letting Tools Run You: How to Organize Your Operations Without Overwhelm

Are your tools actually helping you run your business or are they just giving you more to manage? If your day-to-day operations still feel messy behind the scenes, even with all the apps and automations, this episode is for you. I’m breaking down how to organize your operations without overwhelm so your business finally works for you again. You’ll learn how to simplify your business systems, choose tools that truly fit the way you work, and create structure that brings calm instead of chaos. ...

1 week ago

18 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

How to Go From Scrambling to Strategic with Emani Guy

When the systems behind your business don’t match the level of your skill, even the most talented service provider can find themselves stuck in a cycle of burnout and scrambling to keep up. In this episode, I sit down with Emani Guy, CEO and Founder of Made New Marketing, to talk about her journey from overwhelm to clarity. Through candid reflections, real-life pivots, and strategic systems, she shares how she built a foundation that now allows her to work intentionally, set boundaries ...

2 weeks ago

38 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Systems Reset Series: From Scrambling to Strategic — Your Next Step as a Consultant

What if the real reason you’re exhausted isn’t because you need more clients or more hours? In this final episode of the Systems Reset Series, we pull everything together to help you take the next step to go from scrambling to strategic. We talk about why being great at what you do isn’t enough and how building strategic systems can turn constant chaos into calm. If you’ve been nodding along through this series, this episode is the bridge between awareness and action. This is the moment...

3 weeks ago

15 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Systems Reset Series: Why a Messy Calendar Costs You More Than Time

Your calendar is more than a place to track meetings. It’s the front line of your boundaries! It drains your energy, steals family moments, and keeps you overbooked with the wrong clients. But with a few simple resets, you can reclaim your schedule, attract the right people, and finally feel like you’re leading your business instead of the other way around. When your time is scattered, your growth stalls. That’s why this conversation matters so much. I’ll walk you through how to reset your sc...

1 month ago

18 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Systems Reset Series: Your Client Onboarding Shouldn’t Be a Guessing Game

Onboarding is often the very first test of how professional, reliable, and confident you appear to your clients. If it’s scattered and reactive, you’re starting the relationship on shaky ground.Client onboarding doesn’t have to feel like chaos. In fact, when you treat onboarding as a system instead of an afterthought, it stops draining your time and starts positioning you as the leader your clients need. Why does this matter? Because when you lead with structure, you create trust, prote...

1 month ago

24 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Systems Reset Series: Being Great at What You Do Isn’t Enough (And That’s Not Your Fault)

Do you ever feel like being great at what you do should be enough, but behind the scenes your business is still a hot mess? If that sounds familiar, this episode is your wake-up call! I’m kicking off the Systems Reset Series with a real conversation about why talent and hustle can’t carry your business forward on their own, why it’s not your fault if things feel scattered, and how the right systems can finally give you the freedom you’ve been chasing. The truth is, when your backend is ...

1 month ago

16 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Coffee Chat Take 5: I Had to Reset My Own Systems (Yep, Even Me)

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure. Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to support them. On the outside, things look great. You’re book...

1 month ago

6 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

You’re Not Behind, You’re Just Building Without Support

Ever felt like a fraud despite your success because behind the scenes you’re scrambling just to keep up? The truth is the problem isn’t you. You’ve simply outgrown the systems you started your business with. The most successful service providers often struggle the most with backend operations because they’re brilliant at delivery but haven’t had time to build the foundation their business actually needs. In this episode, I share my own journey from booked-out VA to systems strategist an...

1 month ago

17 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Coffee Chat Take 4: You’re Doing CEO Work Without CEO Systems

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. If you’ve been feeling the weight of growth and wondering why it doesn’t feel as good as it looks, this is your reminder: you don’t need to work harder. You need the right structure. Today, I’m talking about a trap I see way too many consultants fall into, doing CEO-level work without the CEO-level systems to support them. On the outside, things look great. You’re book...

2 months ago

6 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

The Must-Fix Business Systems That Make or Break Your Growth

Are your business systems for growth actually helping you scale, or are they slowly wearing you down? If every new client, project, or opportunity is making your business feel heavier instead of lighter, you are not alone. It is easy to think that growth just means more clients, more revenue, more opportunities. But without the right systems in place, more can quickly become too much. In this episode, I am pulling back the curtain on the must-fix business systems for growth that either ...

2 months ago

15 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Coffee Chat Take 3: Why I Made My Health a Non-Negotiable and What It Taught Me About Business

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, I’m pulling back the curtain on a boundary I reinforced this summer that changed more than just my energy levels. It changed how I lead in my personal life and in my business. If you’ve been telling yourself “I’ll get to that later” when it comes to your own needs, this one’s for you. We’re talking about why I made my health a non-negotiable, what had to s...

2 months ago

5 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Why September Is the Best Time to Reset Your Business

If your business feels messy behind the scenes or like it’s running you instead of the other way around, this episode is your chance to pause and reset! Whether you’re just getting started, in the thick of client work, or trying to rebuild after burnout, this episode will walk you through a refresh that’s rooted in clarity, not hustle. Most entrepreneurs wait for January to hit “reset,” but by then, you’re already tired and overcommitted. So today we’re going to talk about why I treat Septemb...

2 months ago

23 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Coffee Chat Take 2: Why Delegation Isn’t Working (And What to Do Instead)

Welcome to another Coffee Chat Take! A bite-sized episode designed to feel like a quick voice note from a friend who gets it. Today, we’re sitting down for a real talk about delegation. If you’ve hired help but still feel like you’re juggling everything yourself, this one’s for you. We’re unpacking a truth that might shift everything: Delegation isn’t failing. You’re just delegating without being correctly prepared. In this short but powerful episode, I’m talking about the real reason delegat...

3 months ago

7 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Stop Hiring in Chaos: How to Delegate Successfully

If you’ve ever hired someone to lighten your load and still felt like you were doing everything yourself, this episode is for you! Entrepreneurs are often told, “Just hire help,” but what no one tells you is how to prepare your business to receive that help in a way that actually works. Without structure, even the most capable virtual assistant can’t succeed. And without clarity, you’ll find yourself stuck in the same cycle: repeating tasks, chasing updates, and wondering why things sti...

3 months ago

14 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Coffee Chat Take 1: You’re Not Behind—You’re Building Without Support

Welcome to the very first Coffee Chat Take! These new, bite-sized episodes are my way of staying connected with you in between the full-length episodes you’re used to. They’re short, informal, and straight from the heart. Like a quick voice note from a friend who gets it! In this first one, I’m sharing why I decided to start this series and offering a reminder that I know someone out there needs to hear: You’re not behind. You’re just building without the right support. If your business feels...

3 months ago

4 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

How to Fix Your Backend and Go From Beach Panic to Beach Peace

You didn’t leave your 9–5 just to spend your beach vacation behind your laptop, did you? Too many women entrepreneurs are still secretly working through “vacation mode” because their backend isn’t built to support real time off. Sound familiar? In this episode, we’re challenging the hustle mentality and rewriting the narrative: you don’t need more hustle, you need better systems. I'm sharing the three-part strategy that helps you get out of the weeds and into your peace, so your business keep...

3 months ago

23 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

The 6 Core Systems Your Business Needs to Grow Without Burnout

Burnout isn’t a badge of honor. It’s actually a warning sign your business is missing something critical? You didn’t build your business to be the bottleneck, stuck in the day-to-day with no room to breathe. You built your business for freedom, to make a bigger impact, and for sustainable growth. But here’s the truth no one’s talking about: You can’t scale chaos. And no amount of hustle can replace systems with automation. So today we’re going to revisit the 6 core systems every business need...

4 months ago

17 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Why Systems Are Self-Care (and How to Build Them)

What if the very thing you’re calling “freedom” is actually fueling your burnout? We’ve been sold the idea that flexibility equals freedom. That being able to work from anywhere, say yes to everything, and keep our business in our head is somehow empowering. But let’s be honest, it’s exhausting. Today I’m flipping the narrative! Because the truth is, real freedom doesn’t come from flying by the seat of your pants. It comes from structure. It comes from systems that give you your time, your en...

4 months ago

17 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Make Your Business Work For You — So You Can Enjoy Summer Too

Summer isn’t a threat to your business! It’s actually the perfect season to reclaim your freedom. You don’t need to keep grinding through the heat or watch your progress slip away while you’re trying to unplug and spend time with your family. In this episode, I’m challenging the idea that your business has to run your life and showing you exactly how to flip that script. This is just what you need! Whether you’re just getting started or you’re a six-figure entrepreneur who’s tired of playing ...

5 months ago

20 minutes

The Mind Your Time Podcast | Business Systems for Service Providers

Smarter Systems, Sustainable Growth: Why Hustling Harder Is The Real Roadblock

Still grinding 10-hour days and wondering why your business still feels chaotic behind the scenes? Here’s the truth no one wants to admit, hustling harder isn’t the path to sustainable success. It’s the roadblock! And if you’re not intentional about how you use your time, your systems (or lack of them) will keep you stuck in a cycle of burnout, even if your revenue looks great on paper. If you’re running a six-figure business but still feel like you’re the one holding it together with sticky ...

5 months ago

26 minutes