In this episode, T2 consultants Scott Morrison and James Cooper discuss the topic of meetings. The conversation focuses on effective meetings, when they are necessary, and what to do within them to make them productive.
Scott and James break down and describe six different types of meetings:
Information Exchange Meeting: The purpose is to share critical information, like a press conference, with a clear agenda.
Status Update Meeting: This meeting is a quick "pit stop" to keep a project on track with a structured format, focusing on what has been done, what will be done, and any potential blockers. The focus is on quick updates, not a person's life story.
Team Build Meeting: This type of meeting is for strengthening relationships, building trust, and fostering human connection and collaboration within a team. These sessions can include icebreakers and informal discussions to create a safe space for communication.
Blue Sky Session: These are creative, mind-mapping sessions where there are no judgments or constraints, and no ideas are considered "bad". The goal is to think differently and challenge the norm.
Big Decision Meeting: The purpose of this meeting is to make significant, high-impact choices. It involves reviewing options and analysing data that has been provided beforehand. The speakers use a jury deliberation as an analogy for this type of meeting.
Problem Solver Meeting: This meeting is for a team to collectively identify the root cause of an issue and develop solutions. The focus is on getting to the root cause, analysing the issue, and collaboratively designing a solution.
This episode also provides tips for effective meetings, including:
Creating and sharing a clear agenda and expectations.
Inviting only the necessary people.
Designating a facilitator to keep the conversation on track.
Establishing ground rules, such as no phones or distractions.
Practicing good time management.
Concluding the meeting with clear next steps, assigning ownership, actions, and timeframes (OAT).
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