Today on ProductivityCast we’re going to be talking about stepping away from getting things done so you can review and reflect, and then get back to getting things done better. It’s halfway through the year and so it’s a good time to discuss the mid-year review. A mid-year review is a practice like any other reflection activity, where we take the time to look over our progress, reevaluate our goals, and recalibrate our personal productivity systems. It’s a moment to pause, step back, and gain clarity on where we stand in relation to our aspirations and how we can make the most of the second half of the year.



Correction: Ray said “weekly review” at the start of the episode when he actually meant “mid-year review.”



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In this Cast | How to Conduct a Mid-Year Review



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | How to Conduct a Mid-Year Review



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



Reticular activating system (RAS)









The biggest myths about emotions, debunked | Lisa Feldman Barrett



Antifragility



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Today, the ProductivityCast team talks about terminology, that is, what are the terms that we use in the personal productivity space? And why is there so much confusion around those particular words that we use?



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In this Cast | Defining Personal Productivity



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Defining Personal Productivity



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.







Raw Text Transcript | Defining Personal Productivity



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Download a PDF of raw, text transcript of the interview here.

In this week’s episode, the ProductivityCast team debated subjective versus objective time as commentary on the article, “My Fixation on Time Management Almost Broke Me.”Thanks to Brian C. for the recommended reading! (See https://www.personalproductivity.club/posts/14785370.)



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In this Cast | ProductivityCast – Subjective versus Objective Time



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | ProductivityCast – Subjective versus Objective Time



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.




* Is Time Management Really “Real”, Or Is It Just a Misnomer? | by Francis Wade | 2Time Labs | Medium



* Victim Mentality: Causes, Symptoms, and More



* The Impact of Temporal Schemata: Understanding When Individuals Entrain Versus Resist or Create Temporal Structure | Academy of Management Review 



* Ramit Sethi



* The R Project for Statistical Computing 




Raw Text Transcript | ProductivityCast – Subjective versus Objective Time



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Today, we’re releasing this episode which was recording live at the Task Management & Time Blocking Summit 2023 stage. The theme of the conference is “One Size Doesn’t Fit All” and so the ProductivityCast team spent time discussing in front of the live audience what our thoughts are on challenges of one-size-fits-all and some thoughts of solving for it. Enjoy!



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In this Cast | One Size Doesn’t Fit All – ProductivityCast Live



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | One Size Doesn’t Fit All – ProductivityCast Live



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.




* Remember the Milk



* CrossPlatform podcast




Raw Text Transcript | One Size Doesn’t Fit All – ProductivityCast Live



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Download a PDF of raw, text transcript of the interview here.

In a post entitled, Hyper-Scheduling, David Sparks (a/k/a MacSparky) writes about his method of time blocking on a granular level. This week, the ProductivityCast team provides their commentary, challenges and methods on this concept of hyper-scheduling, which will hopefully spark ideas on how you can better manage your time-based work.



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In this Cast | Hyper-Scheduling: Commentary on MacSparky’s Granular Time Blocking Method



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Hyper-Scheduling: Commentary on MacSparky’s Granular Time Blocking Method



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.




* Hyper-scheduling – MacSparky 



* Unschedule



* How to Use the Unschedule – Video Tutorial 




Google Assistant Time-Based Actions:




* Events – https://support.google.com/assistant/answer/7678386?hl=en&co=GENIE.Platform%3DAndroid



* Reminders – https://support.google.com/assistant/answer/9387035?hl=en&co=GENIE.Platform%3DAndroid



* Timers – https://support.google.com/googlenest/answer/7028899?hl=en




Raw Text Transcript | Hyper-Scheduling: Commentary on MacSparky’s Granular Time Blocking Method



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In this week’s episode, the ProductivityCast team continues their conversation about sequencing for greater productivity, this time about ordering projects to enhance efficiency and effectiveness.



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In this Cast | Projects Sequencing



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Projects Sequencing



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



* Microsoft Excel* Notion* Coda* Lifelong learning* Lifelong learning institutes – Wikipedia  * Tom’s Planner



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This week, the ProductivityCast team tackles the topic of ordering tasks conditionally and task sequencing for momentum.



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In this Cast | Task Sequencing



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Task Sequencing



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



* OmniFocus* Any.do* Microsoft Project* Microsoft Teams* Nozbe* Todoist* Temporal Structures in Individual Time Management – Wu Dezhi* Remember the Milk* IFTTT* Zapier* Unschedule* GTD Weekly Review* Join Ray’s Weekly Review Accountability Party on Fridays at 10:30 AM ET!* Krisp* Notion* Paprika (grocery shopping app)



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Download a PDF of raw, text transcript of the interview here.

In this week’s episode, the ProductivityCast team chats about how to track and manage time in a calendar/agenda style format to be more productive.



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/134 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Get More Out of Your Calendar



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Get More Out of Your Calendar



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



* Sortd* MacSparky* Acuity Scheduling* Calendly* ManicTime* Unschedule* Ikigai



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This week, the ProductivityCast team talks about how to set up effective reminders when you’re time blocking (or time chunking) as your primary productivity system. The conversation turns out much more useful for anyone looking to set up an effective reminder system. Enjoy!



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/133 for clickable links and the full show notes and transcript of this cast.)



Give us feedback! And, thanks for listening!



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In this Cast | Time Blocking and Time Chunking: Setting Up an Effective Reminder System



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Time Blocking and Time Chunking: Setting Up an Effective Reminder System



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



Time Blocking Defined; Why Time Blockers Need Effective Reminders



West Wing (TV series)



What’s Available Today? What You Should Look for in a Reminder System?



* Google Calendar* Apple Calendar* Microsoft Calendar* Apple Reminders* Google Tasks* Google Keep* Microsoft’s Scheduled Tasks (Task Scheduler)* Checker Plus* Zapier* IFTTT* Microsoft PowerAutomate* Windows Scheduled Tasks* Todoist Reminders* OmniFocus* Google Assistant* Apple Siri* Amazon Alexa* Checker Plus for Google Calendar™ * Evernote* Gboard (Android) / Gboard (iOS) (voice typing on Android/iOS)



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In this week’s cast, Ray, Augusto, Francis and Art discuss why task lists fail in your personal productivity systems? And, we offer some tips for making task lists that are resilient to our workaday worlds.



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/132 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Why Task Lists Fail?



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Why Task Lists Fail?



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



How to Master the Art of To-Do Lists by Understanding Why They Fail : iDoneThis blog



Todoist



Remember the Milk



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Download a PDF of raw, text transcript of the interview here.

This week, Ray, Augusto, Francis and Art discuss learning and four stages of curiosity. Curious what they are? Listen in and learn! 😉



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/131 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Learning and the Four Stages of Curiosity



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Learning and the Four Stages of Curiosity



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.







From Procedural Knowledge To Self Knowledge: The 4 Stages Of Curiosity 



Montessori education



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Last week, Ray, Augusto, Francis and Art started a discussion about caffeinated productivity. This week, they continue their conversation about their favorite caffeine beverages, timing them for greater productivity, and many of the varieties of caffeination available to the productivity enthusiasts out there.



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/130 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Caffeine-Based Productivity



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Caffeine-Based Productivity



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



* See part 1 for more caffeine-focused resources* BETTY Flavoured Condensed Milk (Cinnamon,Vanilla,Nutmeg) | jamaicabasket876* Coffee Science: How to Make the Best Pourover Coffee at Home * Your Ultimate Guide to Different Types of Coffee 



Is Coffee Bad for You?



* Is French Press Bad For You? The Surprising Facts.* Is Coffee Good For You? Is Coffee Bad For You? | TIME* 12 Health Benefits and 6 Disadvantages of Coffee – SMASHING IT!* Coffee and health: What does the research say?



When Is the Best Time / Methods for Consuming Caffeine to Benefit Your Productivity?



* Bad News: The Best Time of the Day to Drink Coffee Isn’t as Soon as You Wake Up* When Is the Best Time to Drink Coffee?* The Best Time Of The Day To Consume Caffeine* The Best Time to Drink Coffee: Daytime, Nighttime, and More



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This week, Ray, Augusto, Francis and Art start a conversation about coffee and tea and all things caffeine!



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/129 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Caffeine-Based Productivity



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Caffeine-Based Productivity



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



* Caffeine* Caffeine | The Nutrition Source | Harvard T.H. Chan School of Public Health* How Coffee and Caffeine Actually Affect Your Productivity* Effects of Caffeine on Cognitive Performance, Mood, and Alertness in Sleep-Deprived Humans* Coffee in the Workplace* Ember mug* Sapiens: A Brief History of Humankind by Yuval Noah Harari* Uncommon Grounds: The History of Coffee and How It Transformed Our World by Mark Pendergrast* Bulletproof Coffee Recipe: The Original Keto Coffee with Butter & MCT Oil* Maté* Tea / Matcha* Herbal teas are non-caffeinated. * Foods* Supplements* Drinks* Caffeine/Energy shots (Best Energy Shots of 2020)* Caffeine tablets* Caffeine patches* Caffeine chart | Center for Science in the Public Interest



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This week, Ray, Augusto, Francis and Art continue the conversation about tags, discussing how they use tags in their own lives and work, and how to deal with the limits of software when tagging.



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If you’d like to continue discussing productivity taxonomy from this episode, please click here to leave a comment down below (this jumps you to the bottom of the post).



In this Cast | Productivity Taxonomy, Part 2



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Productivity Taxonomy, Part 2



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



Remember the Milk



Skedpal



OneNote



Workflowy



Evernote



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Download a PDF of raw, text transcript of the interview here.

This week, Ray, Augusto, Francis and Art start a conversation about tags. Classifying information in our productive lives comes in many different ways. We discuss what tagging is, how tags are different from other types of organizing, and how to jumpstart your use of tags.



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/127 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Productivity Taxonomy, Part 1



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Productivity Taxonomy, Part 2



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



Hypernym / hyponym



Evernote



OneNote



Dewey Decimal System



Zettelkasten



Episode 124, Personal Knowledge Management With Zettelkasten



Bullet Journal



Episode 035, What Is the Bullet Journal? How Does It Work?



Episode 073, Tailoring the Bullet Journal Method



Episode 123, Productivity Labs, Methods Edition—Bullet Journal



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This week, Augusto and I sat down with co-author of The Power Bible, Brendon Lemon. Brendon is a comedian and with his co-author William Betweet, III, are the authors of this unique book on how to manage power dynamics in relationships. (We had some technical recording issues, so you may notice we jump a bit in the conversation. It still came out to be an intriguing conversation with Brendon, so we hope you enjoy it!)



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In this Cast | The Power Bible



Ray Sidney-Smith



Augusto Pinaud



Show Notes | The Power Bible



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



The Power Bible by Brendon Lemon and William Beteet, III



The 48 Laws of Power by Robert Greene



On the topic of pre-reflective self-consciousness, Phenomenological Approaches to Self-Consciousness



Slavoj Žižek – Wikipedia



Gad Elmaleh – Official Website



Gad Elmaleh – Wikipedia



SugarSammy



Eddie Izzard



interstitial journaling



Raw Text Transcript | The Power Bible



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This week, Ray, Augusto, Francis and Art start a new series on ProductivityCast, BookCast, to discuss books in time management-related genres. To start us off, we’re discussing The Myth of Multitasking, Second Edition by Dave Crenshaw.



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/125 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | BookCast: The Myth of Multitasking



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | BookCast: The Myth of Multitasking



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



BookCast: The Myth of Multitasking, Second Edition by Dave Crenshaw



Flow: The Psychology of Optimal Experience by Mihaly Czikszentmihalyi, PhD



Rube Goldberg machine



bricolage



MacGyver



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Download a PDF of raw, text transcript of the interview here.

This week, in continuing on our recent episodes about note-taking methods, Ray, Augusto, Francis and Art are taking on a closely-related topic of personal knowledge management to discuss Zettelkasten. Don’t know about Zettelkasten? Listen in and learn!



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/124 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Personal Knowledge Management With Zettelkasten



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Personal Knowledge Management With Zettelkasten



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.









Zettelkasten



The Zettelkasten Method: Examples to help you get started.



Getting Started • Zettelkasten Method



OneNote



Evernote



Obsidian



Instapaper



Flipboard



Feedly



Pocket



Maker’s Schedule and Manager’s Schedule by Paul Graham



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Download a PDF of raw, text transcript of the interview here.

Ray, Augusto, Francis and Art art starting a new “series” called Productivity Labs here on ProductivityCast. We’re going to be discussing tools, methods and research we’re experimenting with in our own personal productivity systems (even when they are not what we normally use) so we can report back to you what we’ve learned. This week, we’re diving into how using the Bullet Journal method worked for us.



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In this Cast | Productivity Labs, Methods Edition—Bullet Journal



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Productivity Labs, Methods Edition—Bullet Journal



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



* Episode 035 – What Is the Bullet Journal?* Episode 073 – Tailoring the Bullet Journal* Patrick Rhone » The Dash/Plus System * Going Further With Evernote masterclass* Augusto referenced Anything But Idle, Episode 052, when discussing some research on taking notes on a laptop versus by handwriting notes* Goodnotes* Evernote* OneNote* OneNote Bullet Journal community* The Bullet Journal Method: Track the Past, Order the Present, Design the Future by Ryder Carroll* Workflowy* Rocketbook notebooks



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Download a PDF of raw, text transcript of the interview here.

In this week’s ProductivityCast episode, Ray, Augusto, Francis and Art voiced their thoughts on note-taking methodologies.



(If you’re reading this in a podcast directory/app, please visit https://productivitycast.net/122 for clickable links and the full show notes and transcript of this cast.)



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In this Cast | Note-Taking Methodologies



Ray Sidney-Smith



Augusto Pinaud



Art Gelwicks



Francis Wade



Show Notes | Note-Taking Methodologies



Resources we mention, including links to them, will be provided here. Please listen to the episode for context.



OneNote



Workflowy



Cornell Note-Taking Method



Mind Mapping



3 Best Note-Taking Methods



Common Note-taking Methods



7 Most Efficient Note Taking Methods



Evernote



FreeMind/Mind42



TheBrain



Raw Text Transcript



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Download a PDF of raw, text transcript of the interview here.