In this episode of "Made to Grow," we welcome back Tom Hughes, Managing Director of GembaDocs. Tom discusses the crucial role of Standard Operating Procedures (SOPs) in manufacturing, particularly for SME manufacturers. He shares how GembaDocs simplifies the creation and implementation of SOPs, helping businesses streamline workflows, enhance training, and foster continuous improvement.
Guest Overview: Tom Hughes
Tom Hughes is the Managing Director and co-founder of GembaDocs, a software solution designed to simplify the creation of Standard Operating Procedures (SOPs) for manufacturers.
With over 30 years of experience in engineering and manufacturing leadership, Tom is a passionate advocate for LEAN methodology and has been instrumental in helping businesses worldwide standardise their processes and improve productivity.
Key Points
The Importance of Embedding SOPs: Tom highlights how critical it is for businesses to embed SOPs into their daily operations, rather than allowing them to become meaningless documents. He explains how GembaDocs enables businesses to make SOPs a living part of their culture.
4-Step Framework for SOP Success: Tom outlines a four-step process to help businesses implement SOPs effectively:
Alignment: Ensuring the team understands why SOPs are needed and securing buy-in.
Documenting Processes: Capturing the best way to perform tasks by involving the right people.
Implementation: Creating awareness, training, and validation to ensure SOPs are used correctly.
Continuous Improvement: Regularly reviewing SOPs to refine and improve processes.
- Overcoming Resistance to SOPs: Many SMEs view SOPs as restrictive or time-consuming. Tom shares strategies for overcoming this resistance by demonstrating the practical benefits of SOPs, including faster training and smoother workflows.
- Involving Teams in SOP Creation: Tom stresses the importance of involving frontline workers in the creation of SOPs to capture the best insights and continuously improve processes. He explains how GembaDocs makes this process collaborative and efficient.
- Training and Validation: Drawing from WWII-era training methods, Tom discusses how structured training processes, guided by SOPs, can ensure workers are fully competent, reducing errors and inefficiencies.
- Leadership and Self-Reflection: Tom shares a leadership lesson: "Look in the mirror first." He encourages leaders to reflect on whether they’ve created the right environment for success before pointing fingers at their team.
Conclusion
This episode is a detailed look at how SMEs can overcome workflow challenges by implementing clear and effective SOPs. Tom's insights are especially relevant for manufacturing businesses looking to reduce inefficiencies and achieve continuous improvement.
For more information about GembaDocs and their innovative SOP solutions, visit their website or download the app for a free 30-day trial.
Resources
For more information and to connect with Tom, you can visit his LinkedIn profile or visit https://gembadocs.com/
Help Us Grow 'Made to Grow'
Stay connected with "Made to Grow" for more episodes on how UK manufacturers are thriving in a rapidly changing industry. Check out our previous episodes, covering topics from LEAN manufacturing and leadership mindset to the practicalities of growing sales in niche manufacturing sectors.
And connect with our host, Rich Dale, Founder and CEO of Flowlens - the easy-to-use MRP system designed for SME device, equipment and machinery manufacturers.
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