196. Why Your To-Do List Is Failing You—And How Systems Set You Free with Diana Lunzer

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INHABIT with Alessia Citro

Alessia Citro

209 episodes

2 days ago

Join Alessia Citro—bestselling author, habits coach, and personal growth advocate. This is THE podcast for women called to a higher level. Here, nothing is off-limits or TMI. Together, we explore habits, healing, and living full out as our higher selves. Discover actionable insights and practical strategies to break free from the cycle of high-achievement pressure. Whether we're exploring science or spirituality, INHABIT is your guide to redefining success and achieving genuine fulfillment. INHABIT A LIFE YOU LOVE. Connect further at alessiacitro.com/programs and on IG at @alessiacitro__

Self-Improvement

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Self-Improvement

Education

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196. Why Your To-Do List Is Failing You—And How Systems Set You Free with Diana Lunzer

INHABIT with Alessia Citro

48 minutes 11 seconds

5 months ago

196. Why Your To-Do List Is Failing You—And How Systems Set You Free with Diana Lunzer

Struggling to juggle your business, family, and personal growth without burning out? In this episode of INHABIT, host Alessia Citro sits down with productivity and systems expert Diana Lunzer to reveal the real secrets behind achieving harmony as a founder, parent, and ambitious human. Listeners will learn how to move from chaos to clarity with practical strategies for time management, digital organization, and intentional living.

Diana, a certified Notion consultant and two-time founder, shares her proven methods for transforming overwhelmed entrepreneurs into productive powerhouses. From her mantra “be cutthroat with your calendar” to the PAD method (pay, automate, delegate), Diana offers actionable tips for mastering your schedule, setting boundaries, and leveraging digital tools like Notion to streamline both business and life. The conversation covers annual planning, task batching, and the importance of aligning your calendar with your true priorities—plus candid stories about outsourcing, burnout, and

finding fulfillment beyond the corporate grind.

Whether you’re a busy founder, creative, or anyone craving more intentionality, this episode delivers the systems, mindset shifts, and inspiration you need to reclaim your time and energy. Tune in and start building a life—and business—you truly love.

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If you enjoyed today’s show, please leave a five-star review and share it with a friend or two!

I’d love to connect with you! DM me on the ‘gram at @alessiacitro__

TIMESTAMPS:

[02:33] Diana explains why "harmony" is about constant calibration, not perfect balance.

[04:23] Tips for shifting from reactive to proactive habits in business and life.

[05:04] Diana shares her mantra: "Be cutthroat with your calendar" for better time management.

[07:54] The value of color-coding and combining personal and business calendars.

[09:13] Diana on setting boundaries and saying no to protect her focus.

[12:07] Why every founder needs a digital task manager like Notion.

[14:19] Diana’s system for capturing ideas quickly using mobile tools.

[21:27] The "PAD method": pay, automate, or delegate to reclaim your time.

[27:13] Annual planning like a billion-dollar brand to avoid distractions.

[36:22] Diana describes leaving corporate due to burnout and finding alignment through systems.

RESOURCES MENTIONED:

Connect with Diana:

Diana's Website: www.flowwithsystems.com

Instagram: @DianaLunzer

YouTube: @dianalunzer

Book a VIP Week Consultation: Schedule Here

Book a Power Hour Productivity Call: Book Now

Subscribe to Founder's Flow Newsletter: Subscribe Here

Get Alessia’s book, Higher Self Habits

Now available on Audible! Get a free 30-day trial!

KEYWORDS: productivity, time management, business systems, Notion, Notion OS, digital organization, founder tips, work-life balance, task management, annual planning, entrepreneur burnout, calendar blocking, delegation strategies, female founders, proactive habits, outsourcing, business growth, intentional living, task batching, digital tools for business, work from home tips

PS: These show notes were generated entirely by AI! I teach this and more in my new course: The Audio Authority Blueprint. Want to launch or manage a podcast with more consistency and efficiency? Be a founding member! Use code BETA at checkout for half-off for a limited time!

Disclosure: Most, if not all, links are affiliate links. Should you purchase something through the links in these show notes, I may receive a commission, at no additional cost to you.