This is Season 14, Episode 10 of the ChatGPT Masterclass. In the previous episode, we explored how to keep your leadership team informed with AI-generated decision summaries—without holding yet another meeting. Today, we’re talking about when to skip the meeting entirely—and how to replace it with a simple, accurate AI-generated report.
Meetings are expensive. They take up time, energy, and focus. And too often, they result in discussions without decisions. But many of these meetings don’t need to happen at all. They can be replaced by structured updates prepared by AI, so your team can stop talking and start acting.
By the end of this episode, you’ll know how to recognize when a meeting can be replaced with an AI report, how to create that report using ChatGPT, and how to distribute it in a way that keeps everyone aligned and accountable.
Step 1. Identify Which Meetings Can Be Skipped
Not every meeting can or should be replaced. But many status updates, check-ins, and planning syncs are good candidates.
Here’s a quick test. Ask yourself:
Is this meeting primarily about sharing updates?
Does it lack a clear decision to be made?
Are the same topics discussed repeatedly?
If yes, you can likely replace it with an AI-generated report.
You don’t need a whole leadership call just to say sales are on target or that the campaign is still running. Replace that meeting with an AI summary that gives everyone the information they need.
Show more...
This is Season 14, Episode 10 of the ChatGPT Masterclass. In the previous episode, we explored how to keep your leadership team informed with AI-generated decision summaries—without holding yet another meeting. Today, we’re talking about when to skip the meeting entirely—and how to replace it with a simple, accurate AI-generated report.
Meetings are expensive. They take up time, energy, and focus. And too often, they result in discussions without decisions. But many of these meetings don’t need to happen at all. They can be replaced by structured updates prepared by AI, so your team can stop talking and start acting.
By the end of this episode, you’ll know how to recognize when a meeting can be replaced with an AI report, how to create that report using ChatGPT, and how to distribute it in a way that keeps everyone aligned and accountable.
Step 1. Identify Which Meetings Can Be Skipped
Not every meeting can or should be replaced. But many status updates, check-ins, and planning syncs are good candidates.
Here’s a quick test. Ask yourself:
Is this meeting primarily about sharing updates?
Does it lack a clear decision to be made?
Are the same topics discussed repeatedly?
If yes, you can likely replace it with an AI-generated report.
You don’t need a whole leadership call just to say sales are on target or that the campaign is still running. Replace that meeting with an AI summary that gives everyone the information they need.
Show more...
This is Season 14 Episode 2: Using AI to Generate Meeting Agendas That Keep Discussions Focused
Strategy meetings are often unfocused, with discussions jumping from topic to topic without clear direction. This leads to longer meetings, wasted time, and a lack of concrete decisions. The problem usually starts before the meeting even begins. Without a structured agenda, conversations lose focus, and meetings become inefficient.
In this episode, we will solve this issue using AI. You will learn how to create AI-generated meeting agendas that keep discussions clear, productive, and decision-driven. By the end of this episode, you will have a simple process for automating meeting agendas with AI, making sure that every discussion is focused and results-oriented.
Why Most Meeting Agendas Don’t Work
Many meetings either don’t have an agenda at all or use a generic one that doesn’t guide the conversation effectively. Often, agendas are created at the last minute, without considering what was discussed previously or what the team really needs to decide.
The result? Meetings go off track, people bring up unrelated topics, and key decisions are delayed. When a meeting lacks structure, it turns into a brainstorming session instead of a decision-making session. This is where AI can help.
How AI Can Generate Smarter, More Effective Agendas
AI can automate agenda creation by analyzing previous meetings, pulling in relevant discussion points, and structuring an agenda that keeps discussions on track. Instead of manually deciding what to cover, AI can ensure that every meeting builds on the last one and leads to clear action items.
Here’s how AI helps:
First, AI reviews p
