This is Season 14, Episode 10 of the ChatGPT Masterclass. In the previous episode, we explored how to keep your leadership team informed with AI-generated decision summaries—without holding yet another meeting. Today, we’re talking about when to skip the meeting entirely—and how to replace it with a simple, accurate AI-generated report.
Meetings are expensive. They take up time, energy, and focus. And too often, they result in discussions without decisions. But many of these meetings don’t need to happen at all. They can be replaced by structured updates prepared by AI, so your team can stop talking and start acting.
By the end of this episode, you’ll know how to recognize when a meeting can be replaced with an AI report, how to create that report using ChatGPT, and how to distribute it in a way that keeps everyone aligned and accountable.
Step 1. Identify Which Meetings Can Be Skipped
Not every meeting can or should be replaced. But many status updates, check-ins, and planning syncs are good candidates.
Here’s a quick test. Ask yourself:
Is this meeting primarily about sharing updates?
Does it lack a clear decision to be made?
Are the same topics discussed repeatedly?
If yes, you can likely replace it with an AI-generated report.
You don’t need a whole leadership call just to say sales are on target or that the campaign is still running. Replace that meeting with an AI summary that gives everyone the information they need.
Show more...
This is Season 14, Episode 10 of the ChatGPT Masterclass. In the previous episode, we explored how to keep your leadership team informed with AI-generated decision summaries—without holding yet another meeting. Today, we’re talking about when to skip the meeting entirely—and how to replace it with a simple, accurate AI-generated report.
Meetings are expensive. They take up time, energy, and focus. And too often, they result in discussions without decisions. But many of these meetings don’t need to happen at all. They can be replaced by structured updates prepared by AI, so your team can stop talking and start acting.
By the end of this episode, you’ll know how to recognize when a meeting can be replaced with an AI report, how to create that report using ChatGPT, and how to distribute it in a way that keeps everyone aligned and accountable.
Step 1. Identify Which Meetings Can Be Skipped
Not every meeting can or should be replaced. But many status updates, check-ins, and planning syncs are good candidates.
Here’s a quick test. Ask yourself:
Is this meeting primarily about sharing updates?
Does it lack a clear decision to be made?
Are the same topics discussed repeatedly?
If yes, you can likely replace it with an AI-generated report.
You don’t need a whole leadership call just to say sales are on target or that the campaign is still running. Replace that meeting with an AI summary that gives everyone the information they need.
Show more...
This is Season 14 Episode 5: How to Automate Action Item Tracking and Follow-Ups After Meetings
Many meetings generate great ideas and decisions, but if there’s no clear follow-up process, those ideas often never turn into action. Without a system to track who is responsible for what and how tasks are progressing, accountability gets lost and the same topics keep reappearing in meetings.
In this episode, we will fix that by automating action item tracking and follow-ups using AI. By the end of this episode, you will have a simple system for making sure every task assigned in a meeting gets done—without requiring manual follow-ups.
Why Action Item Tracking is Crucial
In many businesses, decisions made in meetings don’t always turn into actions because:
If every meeting results in clear assigned action items with deadlines and reminders, you create a culture of accountability. This reduces the need for unnecessary follow-up meetings and ensures that discussions lead to results.
How AI Can Automate Action Item Tracking
AI can take notes during the meeting, identify key decisions, extract action items, assign them to the right people, and track progress. Instead of relying on someone manually writing minutes, AI can do it instantly and distribute it automatically.
